Administrative Assistant III
$43,036–$66,204 year
On-siteJonesboro, Georgia, United States
Job Summary
Answer phones, take messages, and maintain files and records while creating reports, written correspondence, and spreadsheets. Assist division leaders, including Chiefs of Human Resources and Operations, with conference planning, attendance tracking, and serving as a liaison to internal and external stakeholders. Enter and maintain payroll records, including time and attendance data for sick, personal, and vacation leave. Attend meetings to record and distribute minutes, and make decisions affecting departmental activities. Requires regular contact with internal and external personnel, moderate lifting of 50 lbs, and travel to off-site locations and school sites.
Required Qualifications
- High School diploma or GED
- Job related experience
- Ability to operate various types of office equipment
- Proficiency in the use of Microsoft Office Suite, particularly Word and Outlook
- Ability to make decisions and recommendations that affect the activities of others
- Mid level of judgment
- Ability to work collaboratively
- Great communication and interpersonal skills
- Ability to work with internal and external personnel of influence and decision-making responsibility
- Ability to work with inter-organizational teams
- Ability to deal with the public and employees in a pleasant, efficient, and courteous manner
- Ability to answer calls and take messages
- Ability to organize and maintain files and records
- Ability to call school and/or district departments to collect information
- Ability to enter bulletin board messages
- Ability to compose and type letters, memorandums, reports
- Ability to create spreadsheets and data bases
- Ability to attend meetings and record minutes
- Ability to word process meeting minutes
- Ability to enter and maintain records for payroll (time and attendance)
- Ability to input attendance data for department employees
- Ability to assist other personnel
- Ability to serve as a liaison between the leader and internal and external stakeholders
- Ability to travel to off-site locations and school sites
- Ability to walk or stand
- Ability to lift 50 lbs or less
Desired Qualifications
- Associate's degree in office management
- Expertise with Excel, PowerPoint and other aspects of the suite
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