Administrative Assistant III

Job Summary

Required Qualifications

• •High School Diploma, GED or equivalent certification
• •At least 2 years of Administrative experience
• •At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite
• •At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment
• •At least 3+ years of calendar management supporting multiple executives
• •At least 1+ year of meeting and event planning experience
• •Experience setting up video conference and Zoom/Skype technology for meeting user
• •Excellent written and verbal communications
• •Excellent organizational skills
• •This role is expected to accept applications for a minimum of 5 business days
• •Capital One promotes a drug-free workplace
• •Capital One will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries

Desired Qualifications

• •Associates Degree
• •You are extremely pivotal to the success of a well-run, efficient, productive and happy team
• •You are resourceful and autonomous when taking on new tasks and projects relying on problem-solving skills to make it all work!
• •A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities
• •You are exceptionally bright, multitasking, and self-motivated
• •You will strategically manage your executives' complex schedules through prioritization and organization
• •Your communication will be personable while still getting your point across
• •As team ambassador, you are proficient in writing and proof-reading with impeccable grammar and composition
• •You will partner with multiple executives to handle administrative tasks freeing up their time to focus on department and company goals
• •You will frequently find yourself in the center of everything that happens on the team
• •You are a jack of all trades!
• •Administrative Assistants perform an array of administrative functions critical to running an organization efficiently
• •You will handle travel arrangements, create expense reports, and disseminate information
• •Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
• •Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
• •Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
• •Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)
• •Prepare professional business communication documents including memos, letters, and emails
• •Build and maintain good business relationships with executives and administrative staff across the organizations
• •Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events
• •Promote a fun and team-oriented work environment
• •You will find managers who encourage you to be your best in all areas of your life
• •If you are ready to create an administrative role that satisfies your professional goals while balancing your personal interests