Administrative Assistant II - Employment & Transition
Hybrid · Little Rock, Arkansas, United States
Job Summary
Administrative Assistant II provides essential support to the SETS program with a primary focus on data entry, reporting, and smooth administrative operations to support program goals and compliance. Responsibilities include entering and maintaining participant data in designated systems, preparing monthly and stakeholder reports, tracking attendance and outcomes, maintaining organized records for audits, managing correspondence with students/parents/guardians and counselors, assisting with application packets and onboarding for new/returning students, orienting and training new staff, ordering and tracking supplies, and handling staff expense reports. The role requires HIPAA compliance oversight, strong MS Office and data-reporting skills, and the ability to manage confidential information with discretion; travel to schools or worksites may be requested as needed.
Required Qualifications
- High school diploma or equivalent
- Minimum 2 years of administrative experience (preferably in an educational or human services setting)
- Strong communication skills
- Strong organizational skills and attention to detail
- Proficiency in Microsoft Office Suite and data/reporting systems/virtual meeting platforms
- Ability to handle sensitive information with discretion
- Independent work ethic and self-management of schedule
- Travel as needed
- Ability to take initiative
- Utilize sound judgment and decision-making skills
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