Administrative Assistant II

Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or other offices. Provide information to callers requiring detailed knowledge of the manager's area of responsibility and general company policies. Perform confidential administrative functions including typing, proofing, and assembling reports for customers or outside agencies, as well as transcribing and distributing meeting minutes. Maintain departmental records, prepare reports, and manage the administrative filing system including confidential items. Schedule meetings, arrange travel and hotel accommodations, and open and review mail directed to management staff. Compose responses to routine inquiries, follow up on assignments delegated to subordinate managers, and process weekly payroll records. Operate office equipment including fax, copier, printer, and binding machines.