Administrative Assistant
$45,000–$45,000 year
HybridBurnaby, British Columbia, Canada
Job Summary
Maintain internal spreadsheets, databases, and documentation while managing shared inboxes, correspondence, and calendar coordination. Create templates, forms, and process documents to support HQ teams with project coordination, action item tracking, and deadline follow-ups. Assist with job postings, candidate scheduling, interview coordination, and onboarding materials to keep HR and recruiting processes organized. Communicate professionally with executive leadership, prepare reports and agendas, and handle confidential information with discretion. Manage meeting logistics, internal events, and cross-functional project support during busy periods. Join a fast-growing siding renovation company where you'll take ownership of diverse priorities and grow with the organization.
Required Qualifications
- 2-3 years of proven experience as an Administrative Assistant, HR Assistant, Office Coordinator, or in a similar administrative support role
- Experience working directly with executive leadership or senior leaders in a professional setting
- Strong communication, follow-up, and relationship-building skills
- Excellent attention to detail and ability to manage multiple priorities and deadlines
- Comfortable with basic calendar management, meeting coordination, and administrative project support
- Proficiency in Google Workspace, Microsoft Excel, and document management tools
- A proactive attitude, strong ownership mindset, and willingness to support different teams when priorities shift
- Flexible hybrid work schedule (1–2 days per week in-office)
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