Administrative Assistant I

Job Summary

Required Qualifications

• •High School diploma or G.E.D. equivalency
• •Two (2) years' experience in administrative support
• •Valid driver's license
• •Insurable driving record
• •Knowledge of current office practices and equipment, including applicable software
• •Knowledge of Microsoft Office Suite
• •Knowledge of principles and practices of administrative functions and records management
• •Strong organizational and communication skills
• •Ability to handle multiple tasks simultaneously
• •Ability to handle confidential information with discretion
• •Adapting to changing priorities and deadlines
• •Establishing and maintaining effective working relationships
• •Must be able to function in a principle-based organization that has a culture built on character and SARA Core Values of Stewardship, Integrity, and Excellence
• •Strictly follow safety policies, rules, and safe work methods
• •Promptly correct or report safety hazards or unsafe conditions
• •Immediately report injuries for prompt diagnosis and treatment
• •Make regular suggestions for safety process improvements to support continuous safety improvement
• •Provide exemplary customer service by phone, in-person, or email
• •Serve as the first point of contact for guests, visitors, and employees
• •Address any questions or concerns
• •Refer callers or visitors to other services and/or resources when appropriate
• •Perform administrative support functions for multiple departments and managers
• •Manage data for programs and activities related to the organization
• •Prepare correspondence, reports, bids, purchase orders, contracts, billing, and other documents
• •Perform detailed budget tracking and maintenance
• •Maintain the electronic records filing system
• •Serve as a member of the agency-wide records liaison team
• •Prepare agendas, meeting minutes, forms, reports, spreadsheets, tables, and other department-related documents
• •Oversee departmental purchasing including travel-related expenses and supplies
• •Perform purchasing card reconciliation and review
• •Coordinate events and related travel arrangements
• •Assist in maintaining fleet vehicles by addressing any complaints and scheduling required maintenance
• •Work in an office or similar indoor environment
• •Occasional exposure to unpleasant environmental conditions and/or hazards
• •Occasional outside work
• •Frequent exposure to unpleasant environmental conditions and/or hazards
• •Majority of work performed outside or with exposure to risk
• •Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull, or otherwise move objects
• •Sitting most of the time
• •Walking and standing required only occasionally
• •Occasional exposure to extreme cold (below 32 degrees)
• •Occasional exposure to extreme heat (above 100 degrees)
• •Occasional exposure to communicable diseases
• •Occasional exposure to moving mechanical parts
• •Occasional exposure to fumes or airborne particles
• •Occasional exposure to poison ivy, wasps, snakes, and other natural hazards
• •Occasional exposure to toxic or caustic chemicals or substances
• •Occasional exposure to loud noises (85+ decibels such as heavy trucks, jack hammers, construction)

Desired Qualifications

• •Some experience in an office environment