Administrative Assistant I
On-siteZanesville, Ohio, United States
Zanesville, Ohio, United StatesOn-siteFull TimeHigh School Or Equivalent
Full TimeHigh School Or Equivalent
Job Summary
Manage communication, scheduling, and document handling for RIES and Excavation operations teams. Execute administrative tasks including preparing invoices, reviewing accounts receivable reports, and verifying customer payments. Prioritize conflicting needs to ensure project completion with strict deadlines while maintaining organized filing systems. Back up receptionist duties for overflow calls and coordinate jobs across divisions. Review and approve field personnel daily timecards. Build and maintain client relationships by taking orders and providing accurate directions.
Required Qualifications
- Three to five years of experience in an administrative support position
- Experience working with various computer systems and programs (Microsoft Word, Excel, Outlook & Teams as well HCSS)
- Strong organizational skills
- Excellent written and verbal communication skills
- Excellent problem-solving skills
- Ability to work in a team environment
- High School Diploma or GED
- relevant work experience
- Strict adherence to safety requirements and procedures as outlined in the Manual of Safety Practices and Procedures
- business casual dress
- comfortable in a fast-paced work environment with many crucial deadlines
- Must be able to obtain accurate customer information as well as concise directions for service
- Must be able to keep filing of operations up to date and organized
- Have a basic working knowledge of field equipment
- Must be able to handle matters proactively
- Must be able to prioritize conflicting needs
Desired Qualifications
- Demonstrated leadership to maintain credibility, trust and support with management staff
- Assist in the administrative execution of estimates, work orders and invoices for all special projects
- Build and maintain client relationships
- Candidates will be considered in terms of their consistency with culture and values
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