Administrative Assistant I/Job Dispatcher
$42,744–$52,062 year
On-siteNespelem, Washington, United States
Job Summary
Oversee specialized secretarial and administrative support duties including transcribing technical notes, composing original documents, and managing office routines and systems. Process financial transactions, handle records management, and manage reception while assisting with administrative projects impacting multiple organization units. Utilize modern office practices, filing systems, and custom databases to enter, import, and export data for financial and statistical record keeping. Communicate with management, staff, and the community using patience and courtesy to convey technical concepts. Maintain a valid Washington State driver's license and vehicle insurance eligibility. Contact Shayla Schilling at shayla.schilling.hrs@colvilletribes.com for inquiries.
Required Qualifications
- High school diploma
- 36 months' experience
- Valid driver's license
- Working knowledge of modern office practices, procedures and equipment, including filing systems, receptionist and telephone techniques, and letter and report writing
- Working knowledge of Tribal enterprise and government, department operations, policies, procedures, and calendars
- Working knowledge of, and skill at using personal computer based software programs that support this level of work, including but not limited to word processing, spreadsheet, basic presentation graphics, special applications used by the organization unit, and data entry onto custom databases
- Sufficient math skills to perform financial and statistical record keeping
- Sufficient knowledge of proper English usage, grammar, spelling, and punctuation to prepare professional correspondence
- Sufficient human relations skill to work productively and cooperatively with diverse teams, exercise patience when dealing with internal and external customers, and convey technical concepts
- Ability to independently perform all of the duties of the position
- Ability to accurately take and transcribe notes and/or meeting minutes/recollections
- Ability to learn, interpret, explain and apply knowledge of Tribal enterprises, government, and organization unit services, operations, programs, functions, special terminology used in day-to-day operations, and to relieve others of a variety of administrative details
- Ability to prepare spreadsheets, graphs and charts, and enter, import, and export data to and from databases
- Ability to plan, organize and prioritize work in order to meet schedules and timelines
- Ability to communicate with management, staff, and the community using patience and courtesy, and in a manner that reflects positively on the organization unit
- Possess and maintain a valid Washington State driver's license
- Eligible for the Tribes' Vehicle Insurance
- Eligible for pre-employment background clearances
Desired Qualifications
- Business School degree
- One year of experience (to substitute for some experience)
- Eligible for pre-employment drug testing
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