Administrative Assistant I
On-sitePryor, Oklahoma, United States
Job Summary
Conduct day-to-day administrative support to management and staff by preparing correspondence, managing calendars, and coordinating appointments. Maintain accurate records and databases through document processing, data entry, and report compilation while ensuring compliance with company policies. Handle incoming and outgoing mail, process invoices, and coordinate office supply inventory and equipment maintenance. Serve as a professional point of contact for internal and external stakeholders by answering calls, directing inquiries, and supporting onboarding activities. Work full-time, non-exempt hours in Pryor, Oklahoma, reporting to the Supply Chain and Administration Manager.
Required Qualifications
- High School Diploma or GED
- Ability to sit, stand, and use standard office equipment for extended periods
- Occasional lifting of office supplies and materials up to 25 pounds
Desired Qualifications
- Associate degree in Business Administration or related field
- 2+ years of administrative, clerical, or office support experience
- Experience with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint
- Experience working in a manufacturing, logistics, supply chain, or corporate environment
- Strong organizational and time-management skills
- Excellent verbal and written communication abilities
- Attention to detail and accuracy
- Ability to prioritize multiple tasks and meet deadlines
- Professional demeanor and customer-service orientation
- Strong problem-solving skills and initiative
- Ability to maintain confidentiality and handle sensitive information
- Proficiency in Microsoft Office Suite and other business software
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