Administrative Assistant - Hybrid
$55,000–$68,000 year
HybridEast Brunswick, New Jersey, United States
Job Summary
Manage GoFileRoom tax workflows, rollovers, and tracking to meet critical deadlines while e-filing and qualifying tax returns for electronic and hard copy delivery. Assemble and process tax returns, draft client engagement letters, and maintain spreadsheets and miscellaneous reports as requested. Act as a liaison for tax staff to ensure workflows are addressed and meet deadlines, assisting the CIRA Department with administrative tasks such as drafting Power of Attorney and Installment Agreements. Coordinate with partners and managers on client-related matters, correspondence, calendar management, and client contacts. Diligently review and notarize documents, process 1099s, and handle mailings, faxing, filing, and scanning. Collaborate with the administrative team to ensure daily workflows are effectively handled. Mandatory two days in-office work per week; overtime may be required during busy seasons in January through April, September, and October.
Required Qualifications
- Minimum 3+ years of administrative experience
- Must be flexible with hours and available to work some overtime as needed
- Mandatory 2 day in office work week
- Overtime hours may be required during busy season (January through April including some Saturdays, depending on workflow as well as September & October major deadlines)
- Strong attention to detail, proofreading, and problem-solving skills
- Ability to prioritize multiple assignments, manage interruptions, and shift priorities with ease
- Ability to maintain a professional demeaner in a fast-paced, deadline-oriented environment
- Ability to exercise complete confidentiality while working with sensitive information
- Energetic team player with a positive attitude
- Proficient in the use of Microsoft Word, Excel, Outlook and Adobe
Desired Qualifications
- CPA or professional services firm experience preferred
- Notary not mandatory but would be a bonus
- Go File Room, CCH, GoTax a plus
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