Administrative Assistant, Hospitality and Connection
On-siteCarlton, Oregon, United States
Job Summary
Manage calendars, schedule meetings, and coordinate appointments for the Director of Hospitality & Connection. Prepare documents, reports, meeting agendas, and correspondence while organizing electronic and paper files. Take meeting notes, track follow-up items, and maintain project timelines and checklists. Coordinate meetings between departments and prepare event paperwork, contracts, proposals, and invoices. Maintain customer and event records, assist with administrative tasks related to catering and event sales, and help coordinate internal communication between sales and operations. Assist with registrations, participant communications, schedules, and materials for retreat programming, and coordinate hospitality details for guests and presenters. Support special projects and company events as needed. This full-time, on-site role in Carlton, Oregon occasionally involves work at other Ground locations and may require evening or weekend work.
Required Qualifications
- 2–3+ years of administrative, office coordination, customer service, or similar experience in a fast-paced environment
- Strong organizational and time management skills
- Clear and professional written and verbal communication skills
- High attention to detail and ability to manage multiple tasks and deadlines
- Ability to maintain confidentiality and use good judgment
- Reliable, proactive, and willing to take initiative within defined tasks and responsibilities
- Professional, warm, and service-oriented demeanor
- Proficiency with Microsoft Office and Google Workspace
- Ability to work primarily in an office environment with occasional movement between hospitality venues
- Ability to occasionally lift up to 25 pounds
- Ability to sit, stand, and use a computer for extended periods
- Occasional evening or weekend work
Desired Qualifications
- Experience in hospitality, restaurants, catering, events, or guest services
- Experience with scheduling tools, CRM systems, or project management software
Hiring someone like this?
Get your role in front of qualified candidates on Sorce.