Administrative Assistant Head Start
$33,280–$33,280 year
On-siteBowler, Wisconsin, United States
Job Summary
Manage front office services including incoming and outgoing calls, monitor attendance, document absences and enrollment, and ensure proper documentation is complete within each child's file. Assist the Manager in administrative, fiscal, and personnel support activities while developing specialized record-keeping systems and database management. Prepare correspondence, reports, meeting minutes, newsletters, and parent communications to support program activities and parent committees. Practice excellent customer service for program families, community members, and staff while collaborating with the bus driver on routes, evacuation drills, and alarm operations. Fill in as Cook and operate a transportation van when staff are unavailable. Participate in required training and adhere to tribal laws, policies, and confidentiality standards.
Required Qualifications
- Must submit to and pass a pre-employment drug and health screening
- Must be at least 18 years of age
- Must maintain an acceptable departmental attendance record
- Must be able to work weekends, nights and holidays
- Must obtain and maintain Elder/Youth License
- Must possess High School Diploma or G.E.D. equivalent
- Current Fist Aid and CPR certifications or willingness to obtain these certifications within (30) days of date of employment
- Must maintain CPR and Red Cross First Aide Certification during employment
- Stockbridge-Munsee Community Food Safety Certification is required with in three (3) months of employment
- Must maintain Food Safety Certification during employment
- Ability to clearly communicate orally, in writing, assertively and effectively
- Ability to process information effectively, identify and define problems and make timely, objective decisions
- Ability to operate standard office equipment including a computer, laminator, and copy/ fax machine
- Must be dependable and reliable and have demonstrated the ability to maintain a satisfactory employment record with any previous employer
- Must adhere to strict confidentiality in all matters
- Must sign a confidentiality statement prior to start of employment
- Adhere to the Tribe's Drug and Alcohol-Free Workplace Policy during the course of employment
- A Tuberculosis (TB) screening and/or TB Skin Test is required prior to employment and annually thereafter
- Must have a valid driver's license, reliable transportation, and insurance
- Must obtain a Wisconsin driver's license within 30 days of employment if applicant has an out-of-state driver's license
- Must meet and maintain the eligibility to operate a personal or tribal vehicle under the driver acceptability guidelines as established by Mohican Nation Insurance
- Previous personal computer experience is required including knowledge of Microsoft Office
- Must provide written documentation from a doctor that a physical examination was performed within (30) days of employment and annually thereafter
Desired Qualifications
- Additional skill and knowledge of smart boards, iPads, and other advanced technologies preferred
- Knowledge of the Stockbridge-Munsee Community, its history, culture, and language is preferred
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