Administrative Assistant- Gray AES

Read and route incoming mail and email, attaching appropriate files to correspondence for the Manager. Follow up on outstanding documents like subcontracts and contract records, then coordinate submittals, shop drawings, and proposal/bid package information with the project team. Organize and maintain file systems for construction drawings, compile Operations and Maintenance Manuals at project closeout, and assist with subcontract change orders and invoice payments. Track contract status, vendor relations, and meeting minutes while meeting time-sensitive deadlines. Participate in the receptionist backup pool as needed. This role supports the construction group at Gray AES, a top-ranked architecture, engineering, and automation firm.