Administrative Assistant
On-siteRotkreuz, Zug, Switzerland
Job Summary
Provide high-level administrative support to DPLT leaders, including proactive inbox management, complex global calendar scheduling, and active cross-team backup coverage. Manage end-to-end business travel logistics, expense reporting, and the full lifecycle planning for meetings, seminars, and team events. Oversee the onboarding process for new Direct Procurement employees, handling hardware/software provisioning and training matrix implementation. Support Leadership Team operations by tracking action items on Monday.com and maintaining internal G-Site documentation and SOPs. This role requires business fluency in English and German, proficiency in Google Workspace and MS Office, and strong organizational skills to ensure smooth team coordination and digital workplace management.
Required Qualifications
- Business fluency in English and German (both spoken and written)
- University degree or commercial apprenticeship (KV)
- 1 to 3+ years of experience in a similar administrative or business support role
- Strong proficiency in Google Workspace (G-Suite, Google Drive, Calendar, G-Sites)
- Strong proficiency in MS Office
- Highly organized
- Proactive
- Discreet
- Solution-oriented
- Strong attention to detail
- Ability to work independently
- Ability to act as a collaborative team player
Desired Qualifications
- University degree or commercial apprenticeship (KV) preferred
- Experience with task management tools like Monday.com
- Familiarity with SAP
- Familiarity with Simplebuy (myBuy)
- Familiarity with Cornerstone LMS
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