Administrative Assistant
$41,600–$52,000 year
On-site · Clearwater, Florida, United States
Job Summary
Administrative Assistant, Sales Operations supports the Sales team by ensuring accurate coordination of patient, physician, and operational data while maintaining internal systems and communication workflows. This role helps drive efficiency in referral management, reporting, and CRM accuracy, contributing to ROMTech’s growth and ability to deliver Clinician guided at-home rehab solutions to patients and providers. Responsibilities include managing cardiac rehab referrals, medical records, and treatment plans for Medical Director review; maintaining detailed spreadsheets for records; generating and distributing patient status reports; supporting communications with patients and healthcare provider offices; auditing CRM systems; assisting with lead outreach and lead generation initiatives; coordinating meetings (virtual and onsite); maintaining organized records and confidential documentation; supporting marketing-related administrative initiatives; assisting with special projects; and performing related duties as assigned. Desired skills include proficiency with Excel, Word, CRM systems (e.g., Salesforce), healthcare or medical device exposure, data tracking and reporting, and strong communication and interpersonal abilities.
Required Qualifications
- Strong attention to detail and organizational skills
- Effective interpersonal and communication skills
- Proficiency in Microsoft Excel, Word, and digital tools
- Ability to manage multiple priorities in a fast-paced environment
- Basic problem-solving and critical thinking skills
- Ability to quickly learn new software systems
- 0–2 years of administrative, operations, or support experience
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