Administrative Assistant/Front Desk PT

Answer and respond to outside calls by transferring, paging, placing accurate voicemail messages, and maintaining timely distribution of messages. Pre-screen callers, refer them to appropriate programs or resources, and greet clients and visitors while directing them to correct locations or providing literature. Complete basic data entry, compile weekly through annual reports, and prepare correspondence for filing. Maintain program records by opening, updating, and closing files; organize complex filing systems and track hours for clients, volunteers, and staff. Photocopy, scan, and fax matter; coordinate office supply ordering; receive, open, and distribute incoming mail; stamp and prepare outgoing mail; and process payments by submitting supporting documentation to accounting. Maintain program schedules and communicate changes to staff, volunteers, and clients.