Administrative Assistant
HybridMonterrey, Nuevo León, Mexico
Job Summary
Review and distribute incoming mail, prepare outgoing correspondence, and coordinate meetings, conference calls, and video conferences with the Conference Center. Organize meeting rooms, book refreshments, and distribute dial-in details while acting as a liaison with IT, Mailroom, and Facilities. Maintain organizational charts, manage electronic and hard copy file maintenance for compliance, and coordinate new employee orientations. Process finance items including invoices and membership renewals, prepare expense reports, and coordinate travel arrangements with visa requirements. Provide customer service to internal and external clients, print presentation materials, and support team building events.
Required Qualifications
- College degree
- Relevant work experience
- Working basic knowledge of MS Word
- Working basic knowledge of Excel
- Working basic knowledge of PowerPoint
- Good oral and written communication
- Interpersonal skills
- Ability to interface at all levels of the organization
- Thorough knowledge of business English
- Grammar
- Spelling
- Punctuation
- Ability to work independently with minimal supervision
- Ability and willingness to learn new tasks and software as required
- Ability to establish and maintain effective working relations with supervising personnel, coworkers and business professionals
- Ability to recognize and provide solutions or referrals to problems arising from day-to-day activities of group
- Ability to project a positive, concerned image to clients and coworkers
- Ability to declare any securities holdings and other potential conflicts prior to commencing employment
- Must be able to divest securities holdings before beginning work if they conflict with work responsibilities
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