Administrative Assistant, Finance and IT - Closing June 25, 2026

The Administrative Assistant provides comprehensive administrative support for the Director, Finance and Information Technology as well as staff across the department including Information Technology, Municipal Assets and GIS, Finance, Financial Planning and Tax and Revenue. Responsibilities include assistance with accounting entries, accounts payable functions, and providing customer service for the Finance Department. Key duties include managing calendars and emails for multiple leaders, preparing meeting agendas and minutes, developing and formatting correspondence, reports, by-laws, and resolutions, handling public inquiries and payments for municipal services, supporting accounts receivable/payable during peak periods, maintaining office equipment and supplies, managing the Records and Information Management system, coordinating department communications and postings, updating the municipal website with department information, and coordinating travel and expense reimbursements. Proficiency in Outlook, Word, Excel, PowerPoint, and Access is expected, with experience in accounting/finance software (Microsoft Great Plains, Digital Warehouse, City Wide, E-Scribe) being assets. The role also emphasizes confidentiality, multi-tasking, and adherence to ethical standards.