Administrative Assistant - Facilities
$43,638–$51,334 year
On-siteMontrose, Colorado, United States
Montrose, Colorado, United StatesOn-siteFull Time$43,638–$51,334 yearAssociates DegreeLarge
Full TimeAssociates DegreeLarge
Job Summary
Conduct reception activities, answer process and program-related questions, and route inquiries appropriately for the division. Schedule meetings, coordinate travel arrangements, and adjust activity calendars for work groups and individuals. Order and maintain inventory of office supplies, track expenditures, and ensure equipment operations through maintenance services. Assist in tracking accounts receivable and payable, manage petty cash, and prepare meeting agendas and minutes. Establish filing systems, proofread documents, and distribute correspondence while maintaining strict confidentiality. Perform mail pick-up and distribution, and maintain activity logs for work orders and service calls.
Required Qualifications
- High School graduate or equivalent
- Associate's degree
- A minimum of two (2) or more years experience in an office setting
- Modern office practices and procedures
- Ability to communicate effectively both verbally and in writing
- Skill to organize materials and present information clearly and concisely in verbal and written form
- Ability to understand and follow verbal and written instructions
- Proficient knowledge of the English language, proper grammar, punctuation and spelling
- Ability to write routine reports and correspondences
- Ability to read, comprehend and apply laws, rules, regulations, policies and standard operating procedures
- Ability to read, comprehend and apply basic how-to documents and manuals
- Ability to establish and maintain cooperative working relationships with fellow employees, representatives of other agencies and organizations and members of the community
- Strong customer service orientation
- Ability to work collaboratively within a team environment
- Ability to interact professionally and diplomatically with County employees, other agencies and organizations and members of the community
- Ability to manage difficult or emotional customer situations
- Skill to organize work flow and accomplish established objectives
- Ability to recognize when confidentiality is required and maintain strict confidentiality
- Ability to maintain appropriate professional boundaries in relationships with customer/clients and the general public
- Ability to work with basic mathematical concepts such as addition, subtraction, multiplication and division
- Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations
- Ability to apply basic principles of logic and reasoning to a variety of practical problems
- Problem solving and troubleshooting skills
- Strong organizational skills
- Ability to prioritize and work on multiple tasks
- Ability to exercise some independent judgment and function under pressure
- Ability to accomplish assigned tasks to meet established performance standards and objectives
- Ability to think through the consequences of a decision prior to making it
- Ability to effectively use modern office technology and equipment, including computers, calculators, telephone, copiers with scanning and faxing capabilities
- Fundamental experience with word processing, database manipulation, spread sheets, email
- Knowledge to save and retrieve documents from a variety of destinations and sources
- Ability to learn the software and programs related to the position and the County
- Ability to regularly talk and hear
- Ability to sit and stand for long periods of time
- Ability to use hands and fingers to handle or feel
- Ability to reach with hands or arms
- Ability to stand, walk, climb or balance, twist, stoop, kneel, crouch or crawl
- Ability to respond to the customers' needs and perform tasks requiring extensive hand and eye coordination
- Dexterity of hands and fingers to operate a computer keyboard, mouse and other devices and objects
- Ability to occasionally lift and/or move objects up to 25 pounds
- Close vision
- Distance vision
- Peripheral vision
- Depth perception
- Ability to adjust focus
- Physical ability and mobility to drive a motor vehicle to and from field and meetings as required
- Ability to work extended shifts and attend training and meetings outside of regularly scheduled hours
- Ability to work in stressful situations
- Valid Colorado Driver's License with a satisfactory driving record
- Successful completion of HIPAA training and NIMS 700, IS 100 courses within one (1) year of hire
- Regular and predictable attendance
Desired Qualifications
- An Associate's degree is preferred
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