Administrative Assistant - Facilities Coordinator
$55,000–$65,000 year
On-site · Toronto, Ontario, Canada
Job Summary
Administrative Assistant - Facilities Coordinator in Toronto responsible for timesheet processing, expense handling, document control, inventory procedures, vendor relations, invoices and purchase orders, proposal support and change orders, CMMS work order monitoring, and compliance with health and safety standards. Supports inventory control systems (e.g., WASP), maintains office supplies and service coordination, schedules facility usage, assists audits/inspections, and maintains databases and communications related to facility operations. Requires High School Diploma (degree in Office Administration asset), 5 years in an office admin role, 1-2 years in inventory control, and a valid Ontario G driver’s license; proficient in MS Office; knowledge of JD Edwards/Oracle ERP; familiarity with WASP or similar inventory software; ability to multitask and meet deadlines; experience in the construction sector is an asset.
Required Qualifications
- High School Diploma
- Degree or Diploma in Office Administration or related would be considered an asset
- 5 years in an office environment in an administrative role
- 1-2 years of experience in inventory control or equivalent
- Experience in the construction sector is considered an asset
- Valid Ontario “G” Driver’s License is required
- Proficient knowledge of MS Office (Word, Excel, Project)
- JD Edwards or an Oracle-based ERP system considered an asset
- Knowledge of Inventory Management Software is an Asset (WASP, Fishbowl, or inflow)
- Ability to multitask and meet deadlines
- Familiarity with CMMS and inventory control processes
- Experience with vendor management, invoices and purchase orders
- Ability to prepare reports and support audits/inspections
- Strong communication and document-control skills
- Ontario-based role
- Salary range: $55,000 - $65,000 per year
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