Administrative Assistant
$37,440–$45,760 year
On-siteSpring, Texas, United States
Job Summary
Manage daily office workflow, oversee supplies and vendor accounts, and maintain electronic and paper filing systems for estimates, work orders, and invoices. Support dispatch scheduling for technicians, process vendor invoices and expense reports, and reconcile credit card statements and employee reimbursements. Generate invoices through FieldPulse, track payment status, and maintain aging reports for collections. Assist with onboarding, track attendance and timecards, and prepare weekly and monthly administrative reports and KPI dashboards from FieldPulse or accounting data. Coordinate between field, office, and management teams to ensure smooth operations. Full-time position, Monday-Friday, 8:00 AM - 5:00 PM, based in Houston.
Required Qualifications
- 3+ years of office administrative experience (preferably in service, or field operations)
- Strong organizational and multitasking abilities
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook, OneNote, Teams)
- Familiarity with bookkeeping or accounting software (QuickBooks, FieldPulse, or similar)
- Excellent written and verbal communication skills
- A proactive, dependable attitude with a strong sense of ownership
- Commitment to accuracy and process improvement
- The ability to collaborate with technicians, warehouse staff, and management effectively
- A customer-service mindset and professionalism in communication
Desired Qualifications
- Experience with accounts receivable, billing, and collections
- Knowledge of preventive maintenance workflows or dispatch scheduling
- Experience working with automotive clients a plus
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