Administrative Assistant
$41,600–$52,000 year
On-siteMissoula, Montana, United States
Job Summary
Welcome clients and visitors in person or by phone, and support employees by preparing documents, printing, copying, binding, shipping, and scanning. Process incoming and outgoing mail, coordinate insurance renewals and employee professional licenses, and maintain vehicle registrations. Renew state registrations and business licenses, update government databases, and plan events like the holiday party and weekly BBQs. Track office supplies, run errands using the company vehicle, and coordinate building maintenance and snow removal with vendors. Maintain the Outlook calendar for PTO, meetings, and reservations, assist project managers, and prepare meeting notes, posters, and presentations. Work full-time in Missoula, MT, with a high school diploma or equivalent, MS Office proficiency, and the ability to work under tight deadlines.
Required Qualifications
- High school diploma or equivalent
- Must be able to lift up to 15 pounds at times
- Must be able to drive a company vehicle
- Proficient in MS Office
- Familiar with Microsoft Teams
- Excellent written and verbal communication skills
- Excellent planning, organizational, multi-tasking, and problem-solving skills
- Independent, self-motivated, results-oriented, and dynamic
- The ability to work under tight deadlines and with geographically dispersed teams
- A proactive and adaptable attitude, ready to tackle any challenge
- The ability to maintain confidentiality with sensitive information
Desired Qualifications
- College degree or job-related certifications
- Office administration experience
- Accounting, human resources, and project management support experience
- Familiarity with Adobe software
- Notary Public in the State of MT
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