Administrative Assistant - Department of Language Acquisition , 8 hours, 242-day calendar
On-siteOlathe, Kansas, United States
Job Summary
Compile and organize complex data from diverse sources including time sheets, budgets, and student information systems to prepare reports and documents. Maintain ELL building rosters, teacher caseloads, and enrollment records while assisting with state and federal reporting, assessments, and yearly auditing. Act as a liaison for administrators to school district staff, public agencies, and the community, responding to inquiries and representing the district clearly. Schedule activities, manage travel reservations, and coordinate projects for the ELL and World Language departments. Procure supplies, reconcile account balances, and maintain electronic document files in accordance with legal requirements.
Required Qualifications
- 3-5 years of previous secretarial experience
- Bachelor's degree
- Experience with basic accounting and bookkeeping principles
- Experience working in a setting involving ELL services
- Advanced proficiency with Microsoft Excel
- Excellent verbal, written and listening communication skills
- Display high degree of customer service and interpersonal aptitude
- Ability to organize and adapt to changing priorities
- Ability to work with frequent interruptions
- High degree of motivation, responsibility, and confidentiality
- Ability to communicate with diverse groups
- Ability in compiling and organizing data
- Ability to problem solve to analyze issues and create solutions
- Ability to work under limited supervision
- Highly collaborative team player
- Proficiency with Microsoft Office (Word, Excel, Outlook, etc.)
- Background Clearance
- TB Test/Physical
Desired Qualifications
- Experience working in a setting involving ELL services preferred
- Advanced proficiency with Microsoft Excel preferred (etc. Pivot tables, VLOOKUP, Macros)
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