Administrative Assistant
$41,600–$49,920 year
On-siteOakland, California, United States
Oakland, California, United StatesOn-siteFull Time$41,600–$49,920 yearEntry LevelHigh School Or EquivalentSmall
Full TimeEntry LevelHigh School Or EquivalentSmall
Job Summary
Answer and direct phone calls, emails, texts, and video sessions; write and distribute correspondence memos, letters, faxes, and forms. Scan, file incoming communications, update office policies, and maintain databases including corporate CRM and ticketing requests. Manage office supplies, vendors, and travel arrangements while organizing appointments and providing general visitor support. Liaise with internal and external clients to ensure smooth information flow and project tracking. Assist with ad-hoc duties and problem-solving to keep the office running efficiently.
Required Qualifications
- Proven experience as an administrative assistant, virtual assistant or office admin assistant
- Knowledge of office management systems and procedures
- Proficiency in MS Office (MS Excel and MS Word, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- Working knowledge of office equipment, like printers and fax machines
- High School degree
Desired Qualifications
- Additional qualification as an Administrative Assistant or Secretary
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