Administrative Assistant
$49,920–$72,800 year
On-siteNew York City, New York, United States or New York, United States
Job Summary
Coordinate calendars, maintain confidential employee relations files, and respond to routine inquiries for the Human Resources Office. Prepare correspondence, reports, and recruitment documentation while assisting with CUNYWork (Workday) implementation, data validation, and training coordination. Monitor shared email inboxes, route requests to appropriate staff, and manage tracking logs for outstanding items. Support day-to-day HR activities including talent acquisition administration, employee engagement initiatives, and special projects. Maintain organized electronic and paper records with high attention to detail.
Required Qualifications
- High school diploma or equivalent
- 2+ years of administrative, Human Resources, or office support experience
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- Ability to handle confidential and sensitive information with discretion
- Strong attention to detail and accuracy
- Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment
- Strong customer service and interpersonal skills
- Ability to work independently while collaborating effectively with HR team members and other departments
- Authorization to work in the U.S.
Desired Qualifications
- additional college coursework or an associate degree in Human Resources, Business Administration, or a related field
- Previous Human Resources administrative support experience
- Experience working with confidential employee records or Employee Relations documentation
- Familiarity with recruitment and talent acquisition processes
- Experience supporting HRIS or enterprise system implementations
- Experience with Workday or similar HR systems
- Strong Excel and spreadsheet skills
- Experience coordinating meetings, training sessions, or departmental projects
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