Administrative Assistant

Manage complex calendars, schedule meetings and travel, and coordinate with internal and external stakeholders to prevent conflicts. Prepare agendas and ensure meeting materials are accurate and ready in advance. Arrange domestic and international travel, prepare detailed itineraries, and process expense reports. Organize and facilitate in-person and virtual meetings; distribute actionable follow-ups. Create and maintain presentations, reports, and spreadsheets; manage confidential files and records. Assist with budget tracking and project documentation to support departmental goals. Support special projects by gathering data, monitoring progress, and ensuring deadlines are met. Filter requests and determine priorities requiring VP attention; manage competing priorities effectively. Build and maintain strong relationships with internal teams and external partners; represent leadership professionally. Process data entry time and manage accounts receivable/payable for departmental operations.