Administrative Assistant
$41,600–$41,600 year
On-siteTampa, Florida, United States
Job Summary
Coordinate daily operations for the community by assisting the Executive Director with general administrative support, filing, scanning, copying, and data entry. Manage correspondence, schedule interviews, and process HR documents including scanning, submitting, and shredding materials after confirmation. Handle resident communications by answering phones, greeting visitors, and addressing inquiries while maintaining confidentiality and adhering to HIPAA regulations. Distribute keys, badges, and uniforms, and monitor resident check-outs. Order office supplies and process invoices and resident statements. Ensure compliance with all policies, report safety hazards, and participate in mandatory trainings.
Required Qualifications
- High school diploma or general education degree (GED)
- Ability to read and comprehend simple instructions, short correspondence, and memos
- Ability to write simple correspondence
- Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization
- Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions
- Ability to deal with problems involving a few concrete variables in standardized situations
- Knowledge of Microsoft Office Suite
- Less than one year related experience or training
- Equivalent combination of education and experience
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