Administrative Assistant
$37,440–$43,680 year
On-site · Portland, Oregon, United States
Job Summary
Administrative Assistant to be the first point of contact and support laboratory operations at Columbia Laboratories (Tentamus North America) in Portland, OR. Responsibilities include guiding clients through sample submission and bottle request forms, handling shipments of samples and supplies, logging projects in LIMS and state/federal databases, managing a multi-line IP phone system, data entry, filing/scanning documents, maintaining storage areas, troubleshooting issues, meeting deadlines, and upholding high-quality data standards. The role requires strong communication, organization, and computer skills, attention to detail, willingness to learn, and the ability to lift 20–30 pounds. Availability for full-time onsite work Monday–Friday 8:30 AM–5:00 PM; OLCC cannabis workers permit upon hire is required or obtainable. Must be authorized to work in the U.S. without sponsorship; HS diploma or GED; 21+; 6–12 months of office/lab experience preferred; Spanish a plus; familiarity with LIMS, invoicing, and MS Office is a plus.
Required Qualifications
- High School Diploma or GED Required
- Authorized to work in the United States indefinitely without restriction or sponsorship
- Must be 21 years or older due to regulatory requirements
- 6–12 months' experience in an office or lab setting preferred
- Experience with LIMS, Chain of Custody, invoicing, and a multi-line phone system
- Experience with Word, Excel, and Outlook
- Excellent organizational and multi-tasking skills; attention to detail; ability to lift 20–30 pounds
- Ability to work independently and within a team
- Must be able-bodied and capable of performing duties onsite in Portland, Oregon
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