Administrative Assistant
$55,000–$65,000 year
On-siteFort Collins, Colorado, United States
Job Summary
Coordinate general administrative operations for the Center for Environmental Management of Military Lands, including scheduling, report production, and correspondence. Manage purchasing, travel authorizations, reimbursements, and vehicle/equipment tracking while providing basic IT support and assisting with hiring onboarding. Maintain team and fieldwork calendars, draft meeting agendas and minutes, and create Standard Operating Procedures to optimize daily efficiency. Collaborate with interdisciplinary teams, Air Force personnel, and external stakeholders to support a large-scale Air Force survey and infrastructure program. This part-time role requires at least 27 hours per week, a valid driver's license, and the ability to obtain a Department of Defense Common Access Card and public trust clearance.
Required Qualifications
- High School Diploma
- Three years of professional experience
- Must have a valid driver's license or the ability to obtain a driver's license by the employment start date
- Must be able to comply with all applicable regulations to obtain a Department of Defense Common Access Card (CAC) and public trust clearance
- Candidates are required at a minimum to complete a NACI/SF85 and successfully pass a federal background check to remain eligible for employment by CSU
- No Foreign nationals shall be employed without prior approval of the Government
- Pre-employment background check (required for all new hires)
- Experience managing and coordinating schedules for dynamic team operations
- Demonstrated execution and support of a wide range of administrative operations
- Demonstrated experience with purchasing, tracking, and accounting
- Proficient with MS Office tools, including Word, Excel, Powerpoint, Outlook, Teams, and Sharepoint
- Experience with project management tools, such as MS Project, Planner, Asana, or Smartsheet
Desired Qualifications
- Experience establishing new administrative initiatives and procedures
- Experience keeping detailed records and notes for leadership and as part of official administrative record
- Experience troubleshooting basic IT issues
- Basic knowledge of ArcGIS and associated suite of products
- Familiarity with Department of Defense mission, and military culture in general
- Excellent organization and time management skills
- Demonstrated ability to learn new skills and take on new responsibilities
- Demonstrated experience handling multiple responsibilities simultaneously
- Experience with database management
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