ADMINISTRATIVE ASSISTANT
$62,858–$86,694 year
On-siteBatavia, Illinois, United States
Job Summary
Screen telephone calls and visitors, then process applications for building, electrical, engineering, and plumbing permits while scheduling inspections and maintaining permanent records. Answer basic code inquiries, prepare correspondence, reports, and newsletters, and relieve the department head of routine administrative details. Type documentation, sort and deliver mail, operate office equipment, and maintain effective relationships with other City departments. Track budget activity to assist in annual budget preparation and process bills for purchase orders. This full-time on-site role reports to the City of Batavia's City Hall building, Monday through Friday from 8:00 AM to 5:00 PM.
Required Qualifications
- Graduation from high school (or GED)
- Advanced course work in business or secretarial science including the use of a computer in an office setting
- Experience in secretarial work
- Considerable knowledge of Microsoft Office Suite, office procedures and practices
- Knowledge of and ability to perform arithmetic calculations quickly and accurately
- Ability to deal with the general public tactfully and courteously and to establish and maintain effective working relationships with other employees, public officials and the general public
- Ability to effectively communicate verbally, in person, over the phone, and the ability to compose and prepare effective correspondence in writing
- Ability to type accurately at a high rate of speed, and to type correspondence from transcribed dictation or notes
- Ability to make independent decisions in accordance with established policies and procedures
- Ability to learn and use specialized language and technical terms unique to the department of assignment
- Hand-eye coordination
- Ability to sit and talk or hear
- Ability to use hands and fingers to handle, feel or operate objects, tools, or controls
- Ability to reach with hands and arms
- Ability to climb or balance
- Ability to stoop, kneel or crouch
- Ability to walk
- Ability to lift and/or move up to 25 pounds
- Close vision
- Ability to adjust focus
- Full-time on-site position reporting to the City of Batavia's City Hall building
- Work schedule for this position is Monday to Friday 8:00AM-5:00PM
Desired Qualifications
- Some previous experience within the scope of responsibilities of a particular City Department
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