Administrative Assistant
$39,520–$41,600 year
On-site · New York City, New York, United States
Job Summary
Administrative Assistant provides clerical and organizational support to ensure efficient daily office operations, managing databases (physical and digital filing systems), handling communications, and adhering to deadlines. Responsibilities include maintaining records and databases, safeguarding PII in line with data protection regulations, supporting program and audit activities, and providing professional, detail-oriented support to youth, guardians, partners, and staff while following DYCD and Children’s Aid guidelines. Requires strong MS Office skills, excellent communication, and the ability to work independently with minimal supervision in a fast-paced environment. The role may involve hybrid or on-site collaboration as determined by department needs.
Required Qualifications
- High School Diploma or GED required
- some college coursework preferred
- Prior office or administrative experience preferred but not required
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong written and verbal communication skills
- Excellent organizational skills and attention to detail
- Effective time management and ability to work independently with minimal supervision
- Familiarity with data privacy regulations (e.g., HIPAA) preferred
Desired Qualifications
- Some college coursework preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong written and verbal communication skills
- Excellent organizational skills and attention to detail
- Ability to manage multiple priorities in a fast-paced environment
- Familiarity with data privacy regulations (e.g., HIPAA) preferred
- Professional demeanor when interacting with diverse populations
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