Administrative Assistant
On-siteHouston, Texas, United States
Houston, Texas, United StatesOn-siteFull TimeHigh School Or EquivalentHealthcare TechMedium
Full TimeHigh School Or EquivalentMediumHealthcare Tech
Job Summary
Manage two front desk receptionists and support multiple leaders by answering incoming calls, routing them accurately, and taking messages. Greet visitors professionally, direct inquiries to admission personnel, and process lead data timely. Assist with special admission events, data entry, direct mail projects, and proctor assessments. Handle campus purchase orders, order office supplies and student scrub inventory, collect vendor invoices, maintain phone extensions, coordinate maintenance requests, and manage shipping and receiving. Requires a high school diploma or GED with two years of administrative experience.
Required Qualifications
- Managing two front desk receptionists
- Will support multiple (3-4) leaders/department's
- Responsible for answering incoming calls politely, routing calls promptly and accurately to the proper staff member or voicemail
- The ability to take accurate messages when necessary
- Greet visitors in a friendly, welcoming, and professional manner and direct them to their proper destination
- Process and distribute lead inquires timely and accurately to Admission personnel
- Assist as necessary with special admission events, including but not limited to open houses, orientations, high school field trips, etc
- Assist with data entry and special projects as needed
- Assist with the execution of direct mail and bulk mail projects
- Facilitate and proctor the Admission assessment
- Manage local campus purchase orders
- Order office supplies
- Order and maintain student scrub inventory
- Collect vendor invoices and packing slips for transfer to corporate accounting
- Keep copiers full of paper, staples, and toner; order replacement as needed
- Maintain phone extension list
- Coordinate maintenance requests with building management
- Shipping and receiving of all packages
- Strong customer service skills
- High school diploma, or general education degree (GED)
- Minimum two years experience in an administrative role
Hiring someone like this?
Get your role in front of qualified candidates on Sorce.