Administrative Assistant
$37,440–$41,600 year
On-site · Bellwood, Illinois, United States
Job Summary
Administrative Assistant supporting the office and senior leaders with a broad range of duties: front-desk coverage, answer/route inquiries, manage mail and shipments, oversee supplies and inventory, coordinate travel (domestic and international) for employees, maintain filing systems and contact databases, prepare reports and memos, assist with expense and payroll-related tasks, organize group meetings (in-office, off-site, and via videoconference), and handle confidential information. The role involves coordinating office equipment maintenance, coordinating with third-party vendors for land/building services, supporting special projects, and ensuring smooth daily operations with strong communication, organizational, and multitasking skills. Proficiency in accounting software and HRIS, plus Microsoft Office, and a proven track record in administrative duties are required.
Required Qualifications
- Proven administrative experience
- Superb written and verbal communication skills
- Strong time-management skills and multitasking ability
- Aptitude for learning new software and systems
- Experience with accounting software and HRIS
- Excellent organizational skills and attention to detail
- Proficient in Microsoft Office Suite or similar software
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