Administrative Assistant
On-siteBeijing, Beijing, China
Job Summary
Manage and coordinate the Vice President's calendar, including scheduling meetings, appointments, and business events. Arrange domestic and international travel for the Vice President, GCN Region, and the Distribution Director, while processing expenses and reconciling charge cards. Coordinate office vehicle and driver arrangements, manage vendor activities, and support day-to-day administrative operations to ensure business continuity. Assist in planning and executing leadership meetings, Dealer Principals' Meetings, and regional business events, including logistics for executive visits to China. Maintain confidentiality and accuracy when handling sensitive business information and document management processes. This position requires working onsite five days a week.
Required Qualifications
- Previous experience supporting senior executives, leadership teams, or multinational business environments
- Experience in executive administration, office management, or related administrative roles
- Strong ability to handle confidential and sensitive information with integrity, discretion, and sound judgment
- Excellent calendar management, travel coordination, and administrative support capabilities
- Professional communication and interpersonal skills with confidence interacting with senior executives and external stakeholders
- Strong organizational and prioritization skills with the ability to manage multiple tasks independently
- High level of accuracy and attention to detail
- Strong problem-solving skills and a proactive mindset
- Effective written and verbal communication skills in both English and Chinese
- Ability to work effectively in a fast-paced, global environment
- Proficiency in Microsoft Office applications, including Outlook, PowerPoint, Excel, and Word
- This position requires working onsite five days a week
Desired Qualifications
- Visa Sponsorship is not available for this position
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