Administrative Assistant (Casual)
$54,413–$60,861 year
On-siteFort Frances, Ontario, Canada
Fort Frances, Ontario, CanadaOn-siteFull Time$54,413–$60,861 yearMid LevelAssociates DegreeSmall
Full TimeMid LevelAssociates DegreeSmall
Job Summary
Provide clerical and administrative support to Clinical Managers and frontline staff while offering reception assistance, including scheduling appointments, coordinating conference calls, and managing incoming calls. Screen and redirect calls appropriately, attend unit meetings to prepare accurate minutes, and sort mail and maintain office supply inventory. Support office equipment maintenance and assist with agency events, including purchasing supplies and managing receipts. This casual position requires flexibility to support program and office needs, with applications accepted until August 17th, 2026.
Required Qualifications
- College diploma in Business or related field, or an equivalent combination of education and experience
- 3-5 years of experience working in a fast-paced office environment
- Working knowledge of common office software and systems
- Strong organization and time management skills
- Ability to work independently and manage competing priorities
- Excellent verbal and written communication skills
- Strong attention to detail and accuracy
- Ability to maintain confidentiality and exercise sound judgement
- Problem-solving skills, including the ability to manage conflict and support solutions
- A collaborative team approach and commitment to FIREFLY's values
- Clear Criminal Record Check
- Ability to manage a reasonable workload with effective prioritization and follow-up
- Commitment to teamwork while working independently
- Commitment to delivering high-quality work
- Ability to support a respectful and safe workplace
- Commitment to promoting and following FIREFLY's health and safety practice
- Flexibility is required to support program and office needs
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