Administrative Assistant - BMB

Administrative Assistant (Intermediate Support) to support the Department of Biochemistry & Molecular Biology's front desk operations. Responsibilities include serving as the first point of contact, screening phone calls, greeting visitors, monitoring and tracking direct billings for grant-related charges, maintaining financial records in Penn State systems (SAP Concur, Simba), reviewing direct billing statements, assisting with goods/services and travel reconciliation, managing mail distribution, serving as key custodian for department facilities, maintaining inventory and purchasing office supplies, managing department lists and directories, coordinating conference room and equipment reservations, and providing support to faculty with copying, collating exams, and preparing miscellaneous correspondence. Skills include proficiency in Office365 (Teams, Word, Excel, Outlook), strong attention to detail, interpersonal and written communication, ability to learn job-related software, and experience with listservs and mail management. Preferred experience includes CollegeNet/25Live. Hours are Monday through Friday, 8:00 AM to 5:00 PM. Education requirement: GED or HS diploma with 2+ years of relevant experience; background checks required; no sponsorship for work visa; salary range $38,300.00 - $55,500.00 with comprehensive benefits.