Administrative Assistant-B2551401
On-siteBrooklyn, New York, United States
Job Summary
Manage client records, coordinate the management information system, and maintain accounting and budget records for recipient and program expenditures. Provide reception services by triaging calls, coordinating communication between the program and recipients, and greeting visitors with professionalism. Oversee office management including filing, equipment maintenance, and supply inventory while preparing purchase orders and confirming deliveries. Review and update Medicaid information in CORE for monthly billing, verify documentation, and run daily billing reports to determine account needs. Monitor electronic transmission of claims, correct errors, and follow up until services are properly documented and resubmitted. Ensure all monthly reports are typed, submitted, and routed on time while maintaining knowledge of Medicaid and Medicare guidelines.
Required Qualifications
- High School Diploma or GED
- at least two years of clerical or secretarial experience
- graduate of secretarial school
- coursework in bookkeeping/business
- AA degree
- Post-high school courses in Medicare/Medicaid billing
- Post-high school courses in data processing
- Post-high school courses in medical terminology
- Post-high school courses in Accounting
- At least one year of Medical Billing
- other insurance billing
- Ability to become proficient with EHR software
- Knowledge of Medicare, Medicaid and Managed Care guidelines
- Ability to establish effective working relationships with a variety of people at all levels of the organization
- Knowledge of office and secretarial practices and procedures
- Knowledge of proper grammatical usage, punctuation and spelling
- Knowledge of agency policies and program policies, procedures and functions
- Ability to use office equipment (e.g. computer, fax, copy machine, scanner, etc.)
- Ability to organize office operations
- Ability to produce letters, tables, documents, etc., using an alphanumeric keyboard
- Ability to design and maintain filing systems
- Ability to resign forms for the collection of information
- Ability to determine priorities
- Ability to maintain program accounts
- Ability to interact with consumers in a respectful and professional manner
- Knowledge of agency procedures, formats and guidelines for the receipt, processing and distribution of correspondence, forms, memoranda, documents and other material
- Ability to use and maintain office equipment and systems
- Ability to manipulate an alphanumeric keyboard (computer and typewriter) to produce documents, such as letters, memos, reports, charts and forms, with a high degree of accuracy and within required time frames
- Ability to format, use and prepare forms, charts, tabular listings and other documents
- Ability to organize materials to establish and maintain electronic and hard-copy files
- Ability to understand and use basic office reference material, such as equipment manuals, procedure manuals and dictionaries
- Ability to proofread and correct errors
- Ability to communicate basic information clearly and politely by telephone or in person
- Ability to report for work as scheduled on a consistent basis
- Ability to understand and adhere to internal and external laws, rules and policies
- Must be able to satisfactorily use computer work processing equipment and programs (Microsoft Word)
- Ability to type letters, reports, forms and other documents
Desired Qualifications
- Preferably education should include coursework in bookkeeping/business
- AA degree preferred but not required
- Post-high school courses in Medicare/Medicaid billing
- Post-high school courses in data processing
- Post-high school courses in medical terminology
- Post-high school courses in Accounting
- At least one year of Medical Billing
- other insurance billing
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