Administrative Assistant
On-siteRichmond, Virginia, United States
Job Summary
Plan and coordinate executive meetings and events, managing logistics, vendors, and on-site needs. Proofread and format reports, board materials, and presentations for leadership review. Support multiple executives by handling requests, documentation, financial workflows, travel expenses, and communications while utilizing digital tools for records management and workflow optimization. Balance concurrent assignments in a high-energy environment, conduct research, and drive process improvements with strict confidentiality. Maintain professional judgment and discretion with sensitive information. One-year contract with five days onsite in Richmond, VA.
Required Qualifications
- Associate degree preferred (business administration or related field), or equivalent experience
- Several years of experience supporting senior management and executives, ideally in dynamic, high-paced environments
- Exceptional written and verbal communication skills with excellent proofreading ability
- Strong event planning and coordination skills
- Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, Visio, PowerPoint), SharePoint, and project management tools
- Impeccable attention to detail and organizational skills
- Professional demeanor and ability to work effectively with individuals at all levels
- Ability to anticipate needs, solve problems, and manage competing priorities
- Ability to work onsite and visit various office locations as required
Desired Qualifications
- Experience in financial institutions, housing, or government organizations is a plus
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