Administrative Assistant
On-site · Lexington, Massachusetts, United States
Job Summary
Administrative Assistant to support a defense-research organization in a dynamic, highly regulated environment. Primary duties include coordinating and managing administrative activities for dynamic offices, managing training requirements, onboarding and offboarding of new employees, coordinating meetings and complex calendars, answering phones, booking travel, processing expense vouchers, escorting visitors, maintaining supplies, filing, and handling a variety of organizational forms. Must demonstrate strong calendar management, proactive scheduling, attention to detail, and effective written and oral communication. Requires handling of confidential information and ability to work both independently and as part of a team. Must be a US citizen and able to obtain an Active Secret Clearance. Work location is onsite in Lexington, MA (5 days/week). Prefer experience with SAP/SRM and electronic document management systems.
Required Qualifications
- 5 years Administrative support experience
- 5 years Data entry experience
- 5 years Experience creating and booking travel reservations/itineraries
- 5 years Experience with calendar management
- 5 years Filing
- 5 years Meeting Management Skills
- Detail-oriented
- Strong Verbal and Written Communication
- Time Management
- 5 years Microsoft Office Suite (Word, Excel, PowerPoint, Visio, Outlook)
- High school diploma, GED or equivalent is required, post high school education preferred
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