Administrative Assistant

Answer telephones, greet visitors, and direct callers to appropriate personnel while managing incoming mail and routine correspondence. Schedule client and supervisor appointments, maintain paper and electronic filing systems, and ensure office cleanliness. Maintain office inventory, run errands, and distribute materials to off-site employees. Enter invoices and light data into accounting software, prepare invoice remittances and vendor payments, assist in 1099 preparation, and manage vendor insurance and W-9s. Update vendors in accounting software as needed.