Administrative assistant, Administration

Administrative assistant provides administrative and secretarial support to a director or manager, and to other unit members as needed. You will coordinate, plan and prioritize the unit’s management activities, interact with multiple stakeholders, and proactively execute tasks in line with your supervisor’s administrative needs. Responsibilities include carrying out secretarial tasks (writing, layout, updating, production and linguistic revision of information documents), internal management tasks (sales follow-up, dashboard, expense account follow-up, inventory and material management, performance evaluations), supporting the manager with agenda management, calls, emails and mail, preparing and attending management committee meetings, taking minutes and ensuring follow-up, organizing events (team meetings, committees, assemblies, travel, public relations), and contributing to annual budget preparation and ongoing monitoring (variance analysis). Benefits include competitive salary and annual bonus, four weeks of flexible vacation, Defined benefit pension plan, group insurance with telemedicine, health and wellness expense reimbursement and telework equipment. Accommodation is available in the recruitment process if needed.