Administrative Assistant
On-siteQuezon City, Metro Manila, Philippines
Job Summary
Manage calendars, schedule meetings, and coordinate appointments for teams and management. Prepare, edit, format, and maintain documents, reports, presentations, correspondence, and internal materials. Organize and maintain physical and digital filing systems to ensure information is accessible, accurate, and up to date. Serve as a professional first point of contact for internal and external inquiries, coordinate office meetings, event logistics, and travel arrangements. Liaise between departments, draft and respond to routine emails, and maintain accurate records, databases, and administrative trackers using Zoho CRM. Order and monitor office supplies, support onboarding processes, and assist with ad hoc projects as assigned. This full-time, office-based role in Eastwood, Quezon City supports smooth operations for a global outsourcer serving clients in telecommunications, banking, and financial services.
Required Qualifications
- Proven experience as an Administrative Assistant, Office Assistant, Coordinator, or similar role
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Strong organisational, time-management, multitasking, and prioritisation skills
- Excellent written and verbal communication skills
- High attention to detail and ability to maintain accuracy in repetitive or high-volume tasks
- Ability to handle confidential information with professionalism and discretion
- Basic understanding of data entry, reporting, filing systems, and office procedures
- Professional, approachable, reliable, and service-oriented
- Proactive and able to work independently while collaborating effectively with a team
- Flexible and adaptable in a fast-paced environment
- Strong problem-solving skills with ability to manage competing priorities
- Detail-focused and comfortable handling routine administrative work
- Positive attitude and willingness to support different departments
- Full-time, office-based role located in Eastwood, Quezon City
Desired Qualifications
- Working knowledge of Zoho CRM is highly desirable
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