Administrative Assistant
On-siteHalifax, Nova Scotia, Canada
EXPIREDHalifax, Nova Scotia, CanadaOn-siteContract
Contract
Job Summary
Coordinate meetings, book rooms, and arrange catering while preparing agendas and managing virtual sessions. Maintain department databases, contact lists, and records to ensure accurate information, and support day-to-day program coordination by processing reimbursements, handling time-off requests, and compiling data for committee review. Act as the primary point of contact for facilities requests and office communications, serving as the front-line representative to visitors and stakeholders. Assist with special event logistics, travel arrangements, and hotel bookings as required.
Required Qualifications
- Completion of a relevant post-secondary education program
- Previous experience in an administrative support role
- Strong proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and Microsoft Teams
- Proven experience preparing meeting documents, taking minutes, compiling data, and creating reports
- Excellent verbal and written communication skills
- Strong attention to detail
- Highly organized with the ability to prioritize tasks, manage competing deadlines, and adapt to changing priorities
- Professional, approachable, and comfortable working with a variety of internal and external stakeholders
Desired Qualifications
- experience within a healthcare, medical, or professional environment
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