Administrative Assistant
$67,288–$134,472 year
On-site · Alameda, California, United States
Job Summary
Administrative Assistant II to the Divisional VP of Lingo Biowearables. Responsible for executive-level administrative support, including managing complex calendars, gatekeeping, scheduling meetings with internal/external stakeholders, taking notes, tracking action items, coordinating meetings end-to-end, and supporting cross-functional project work. Includes hiring coordination, budget/admin operations, and creating/ coordinating board and leadership presentations. Requires 7+ years of executive administrative experience and college degree preferred. Location: Alameda, CA. Familiarity with Microsoft Office, Outlook, Adobe Acrobat, and AI tools is expected; ability to handle highly confidential information with professionalism and discretion.
Required Qualifications
- College degree preferred
- high school diploma or equivalent required
- 7+ years of executive administrative experience or equivalent
- Operates with little instruction and minimal supervision
- Excellent interpersonal and decorum skills with broad range of stakeholders
- Advanced knowledge of Microsoft Office Suite, Adobe Acrobat, and Outlook
- AI proficiency
Desired Qualifications
- High emotional intelligence (EQ)
- Ownership and initiative
- Tech-savvy and AI-forward
- Continuously improving mindset
- Experience in fast-moving consumer tech/digital health environments
- Strong interpersonal skills
- Discretion handling confidential information
- AI proficiency
- Proactive calendar and scheduling management
- Executive-level administrative support experience
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