Administrative Assistant - A/P & Purchasing
$39,520–$39,520 year
On-site · Miami, Florida, United States
Job Summary
Administrative support for the Purchasing Department and the Parts and Supplies team, including processing invoices, organizing purchase orders, vendor communications, cycle counts, and inventory-related documentation. Responsibilities also include entering basic data into systems, assisting with payroll processing for owner-operators, auditing PO vs. invoices, and supporting reporting as needed. Requires bilingual English/Spanish communication, intermediate MS Word/Excel/Outlook skills, ability to work independently, meet deadlines, and adapt to extended hours; TWIC card within 30 days is required.
Required Qualifications
- One (1) year minimum of administrative support experience in accounting, procurement, or inventory environments
- Thorough knowledge of office practices, procedures, and proper usage of office equipment
- Intermediate Computer skills in MS Word, Excel & Outlook
- Must have intermediate communication skills in English and Spanish to communicate at different levels throughout the organization and with exterior organizations, vendors, etc.
- Must be able to accurately process alpha/numeric information
- Ability to respond to common inquiries relating to the areas of DST system or purchasing
- Strong mathematical and numerical abilities; ability to perform rapid calculations
- Ability to work independently with limited supervision, multitask and possess strong initiative
- Organizational and time management skills with ability to prioritize and be detail-oriented
- Ability to meet deadlines and work extended hours, holidays, and/or weekends as needed
- Ability to understand and follow complex oral and written instructions and technical terminology
- Ability to exercise independent judgment within established systems and procedures
- Ability to establish and maintain effective working relationships with vendors and fellow employees
- Must have or be able to obtain a TWIC card within 30 days of employment
- Preferred: Associate’s Degree in Business Administration, Accounting, or a related field
- Preferred: Experience using JD Edwards system
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