Administrative Assistant (56760)
On-site · Pittsburgh, Pennsylvania, United States
Job Summary
Administrative Assistant position in an in-office role based in Pittsburgh, PA. Responsibilities include filing, data entry, Accounts Receivable/Payable and collections, quoting customers, scheduling equipment for calibration labs, contacting customers via phone or email, handling inquiries, obtaining quotes and purchase orders from labs/manufacturers, reviewing/acknowledging purchase orders, maintaining scheduling records, and lifting up to 50lbs. Requires High School graduate or equivalent; Associate degree preferred or 1+ year related experience. Proficiency with Microsoft Office; experience with CRM (MET/TEAM); Sage 50 accounting software; and shipping software (FedEx & UPS) is valued. Strong customer service, interpersonal, and communication skills are essential. EO E/AA/M/F/Vet/Disability; U.S. Persons Only due to ITAR/export control requirements.
Required Qualifications
- High School graduate / or equivalent required
- Associates degree preferred; or at least one (1) year related experience and/or training or equivalent combination of education and experience
- Microsoft Office literate (Excel, Word, Outlook)
- Experience with CRM (MET/TEAM)
- Experience with Accounting software (Sage 50)
- Experience with Shipping software programs (FedEx & UPS)
- Strong customer service skills
- Organizational skills
- Time Management
Desired Qualifications
- Associates degree preferred
- Experience with CRM (MET/TEAM)
- Microsoft Office literate (Excel, Word, Outlook)
- Experience with Accounting software (Sage 50)
- Experience with Shipping software programs (FedEx & UPS)
- Organizational skills
- Time management
- Strong customer service skills
Additional Requirements
- U.S. Persons Only: A requirement of this position is access to information that is subject to U.S. export controls under ITAR.
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