Administrative Assistant 5
$147,800–$214,100 year
On-siteSan Francisco, California, United States or San Jose, California, United States
Job Summary
Coordinate complex meetings across global time zones, manage team calendars with accurate agendas, and arrange business travel while adapting itineraries for changes. Process expense reimbursements, invoices, and purchase orders with precision, and handle onboarding logistics including workspace setup and equipment. Maintain distribution lists and organizational charts, then plan and execute team events, offsites, and large-scale meetings like All Hands to shape team culture. Partner with other Executive Assistants to support broader team goals and proactively resolve challenges to enhance workflows. This role supports three senior directors on the Agentic Team, requiring discretion with sensitive information and strong adaptability in a fast-paced environment. Based in San Francisco, the position offers a competitive salary range of $147,800 to $214,100 annually.
Required Qualifications
- Bachelor's degree or equivalent work experience
- 5+ years of experience in coordination, administrative or operations capacity
- Experience supporting executives at high levels
- Ability to quickly build relationship with the leaders you support and learn what is important to their success
- Understand the rhythm and partners strategically with them
- Previous experience in a tech environment
- Strong proficiency in Microsoft Office (Teams, Outlook, Word, Excel, and PowerPoint)
- Slack
- Familiarity with Concur or other expense-reporting software
- Ability to work autonomously and prioritize work
- Handle frequent interruptions, changing priorities and remain flexible and calm under pressure
- Positive, proactive and can-do attitude in a fast-paced, constantly evolving global environment
- Excellent interpersonal, written, and verbal communication skills
- Handles confidential information with integrity and exercises discretion
- Eagerness to build a network with other administrative professionals at Adobe
- This role will be based out of our San Francisco office
Desired Qualifications
- Ability to anticipate changes and adapting itineraries accordingly
- Process business expense reimbursement requests, invoices and PO handling with precision
- Assist with onboarding needs including workspace and equipment setup, and ongoing team logistics
- Maintain team distribution lists, organizational charts, and review key data with meticulous attention to detail
- Plan and execute team events, offsites, and large-scale meetings such as All Hands, ensuring a seamless experience, and help shape team culture
- Partner regularly with other Executive and Administrative Assistants to support broader team goals
- Problem solving – anticipate and resolve challenges with initiative and efficiency, proactively identifying ways to enhance workflows and team efficiency
Hiring someone like this?
Get your role in front of qualified candidates on Sorce.