Administrative Assistant 2 - Chem/Math/Phy/Bio/Nursing
On-siteBeaver Falls, Pennsylvania, United States
Job Summary
Serve as the central contact for Chemistry, Math, Physics, Biology, and Nursing departments by answering telephones, relaying messages, and resolving student inquiries. Facilitate faculty teaching by scheduling rooms, ordering textbooks, and preparing class materials, while maintaining faculty schedules and proctoring exams. Manage departmental records, including advising files and accreditation documents, and oversee the science library reading room. Coordinate special events, assist with faculty hiring logistics, and support nursing and biology chairs with committee meetings, student tracking, and accreditation data. Maintain office supplies, monitor budgets, and manage student employee timecards. Work 25 hours weekly from August through May, reporting to the Department Chair of Chemistry/Math/Physics.
Required Qualifications
- High School Diploma or GED
- Helpful course work/certification in office management or administration
- Six months to four years of experience in a secretarial, office, or administrative assistant position
- Able to exchange information clearly and concisely
- Resolve questions and problems in a professional manner
- Manage workflow
- Communicate with the supervisor
- Comprehend simple instructions, short correspondence, and memos
- Prioritize tasks
- Manage in an atmosphere of frequent interruptions
- Demonstrated high levels of accuracy and attention to detail
- Demonstrated effectiveness in communications both verbally and in writing
- Proven experience in effective working relationships
- Strong typing and computer skills
- Strong basic knowledge of the Microsoft Suite, particularly with Word and Excel
- Flexible and able to work independently
- Able to meet deadlines
- Skilled in organizing resources and establishing priorities
- Proficient in using the advanced search techniques of major search engines
- Use of a variety of internet browsers
- Ability to complete online forms and applications
- Navigate in an online environment
- Must be a thoughtful and articulate Christian
- Active member of a Protestant evangelical Christian church
- Supports and has an articulate understanding of the Reformed faith
- Understand and support the College's Foundational Concepts of Christian Education
- Express an evangelical Christian profession of faith
- Demonstrate the ability to integrate a Christian perspective in their work
- Must be able to talk
- Must be able to hear
- Must be able to see
- Sufficient manual dexterity to operate all office equipment including computers, printers, copiers, scanners, and telephones
- Must be able to reason
- Must be able to analyze
- Must be able to prioritize
- Must be able to conceptualize
- Must be able to make judgments
- Must be able to solve problems
- Must be able to perform the essential responsibilities of the job, with or without reasonable accommodations
- Must recognize that management of data, including personal information, grades, budgets, programs, and policies is necessary to the operation of the College
- Must keep such information private and confidential
- Discuss with supervisor before making a disclosure if there is doubt as to whether a matter is protected
Desired Qualifications
- Some post-secondary coursework at a college, university, or technical school in a related field
- Four or more years of experience in a secretarial or administrative assistant position at a college or university
- Ideally in an academic department
- Advanced computer skills with extensive experience using Word and Excel
- Familiarity with educational software
- Ability to analyze and solve problems creatively
- Ability to make administrative decisions and judgments, when necessary
- Familiarity with eLearning
- Familiarity with the purchasing modules on myGeneva
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