Administrative and Operations Assistant
HybridWashington, United States
Job Summary
Coordinate attorney and staff events, including holiday gatherings, socials, and large meetings. Process, track, submit, and reconcile expenses and invoices while assisting with budgeting and accounting tasks. Maintain operations databases, administrative lists, and documents; support onboarding of legal personnel and staff. Serve as building and facilities liaison for daily operations, vendor certificates, maintenance requests, and inventory management of keys, badges, art, and furniture. Facilitate office moves, update floor plans, and function as Emergency Response Team Coordinator by updating procedures and replacing equipment. Liaise with Office Services and Food and Hospitality operators. Work in-person on a hybrid schedule in Washington, DC.
Required Qualifications
- High School Diploma
- Proficiency with Word
- Proficiency with Outlook (Calendar Management)
- good sense of judgment
- high energy level
- professional demeanor
- customer-service oriented
- excellent interpersonal skills
- strong team-player
- superior organizational skills
- strong attention to detail
- prioritize and juggle multiple tasks with competing tight deadlines
- strong writing
- excellent communication skills
Desired Qualifications
- bachelor's degree
- 1-3 years' related experience
- Experience in event planning
- Experience working in a fast-paced law firm or professional services environment
- Knowledge of EMS
- Knowledge of financial systems (Chrome River)
- Knowledge of Excel
- Knowledge of PowerPoint
- Knowledge of viRecruit
- Knowledge of Flo Recruit
- resourceful
- Must be able to manage competing priorities
- possess good judgement
- comfortable interacting with employees at all levels in a fast-paced environment
- flexible
- highly resourceful
- proactive
- efficient
- Must be organized
- strong attention to detail
- communication skills
- build on these skills
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