Administrative and Advising Specialist
On-siteNotre Dame, Indiana, United States
Job Summary
Provide academic advising to undergraduate nursing students, including summer advising for first-year students, and manage documentation for pre-licensure students in the BSN and MSN programs. Monitor degree progress, advance registrations, and facilitate transfer course approvals while supporting student success through academic intervention and referrals to campus resources. Keep students informed of degree requirements and policies through individual and group advising, and collaborate with faculty, the Registrar, and campus partners on departmental events and course planning. This role reports directly to the Director of the Department of Nursing Science and requires a Bachelor's degree with experience in student information systems like Banner and degree audit tools.
Required Qualifications
- Bachelor's degree
- Excellent oral and written communication skills
- Ability to maintain confidentiality, exercise discretion, and work collaboratively with students, faculty, staff, and other College constituencies
- Ability to work independently and exercise sound judgment
- Demonstrated ability to work effectively with students
- Strong interpersonal communication skills and the ability to work with diverse populations
- Strong organizational, planning, and coordination skills
- Demonstrated experience working with databases and spreadsheets
- Service-oriented attitude
- Understanding of and commitment to the mission of Saint Mary's College
- Eligibility to work in the United States at the time of hire and must not require visa sponsorship from the College, either now or in the future
Desired Qualifications
- Master's degree preferred
- Prior experience in academic advising preferred
- Experience with student information systems, including Banner
- Experience with degree audit systems, including Stellic
- Experience with academic and clinical management platforms such as Typhon, HESI, CastleBranch, ExamSoft, and Qualtrics
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